[Vineyard & Winery Elf EN](https://help.vineyardelf.com/index.md) / [WineryElf](https://help.vineyardelf.com/wineryelf.md)

# [Regulatory Wine Declarations - Automatic Generation](https://help.vineyardelf.com/regulatory-wine-declarations-automatic-generation.md)

WineryElf automatically generates the regulatory declarations required by your national wine authority (in the EU, mandated under the common wine market rules) based on your production data.

## Supported declarations

- **Harvest declaration** - report of grapes harvested (typical deadline: mid-January)
- **Intended production notice** - notice of your intention to produce wine (typical deadline: mid-February)
- **Production declaration** - report of wine produced (typical deadline: end of January)
- **Stock declaration** - report of wine held in stock (typical deadline: end of August)

Exact forms and deadlines depend on your country's implementation of the wine-market regulations.

## Automatic data population

The system automatically pulls data from:

- **Account settings** - producer/grower details (name, tax ID, national ID, grower registration number)
- **Fermentation logs** - quantities of grapes harvested
- **Bottling book** - wine production in hectolitres
- **Inventory database** - wine stock levels

## Workflow

1. Choose the declaration type and wine year
2. The system automatically fills in data from your production records
3. Review and correct where needed
4. Preview in a layout matching the official PDF form
5. Print or export it for submission to the authority

## Wine year

Wine declarations operate on the **wine year** (1 August - 31 July), not the calendar year. The system automatically assigns harvest and production to the correct wine year.

Example: grapes harvested in September 2025 belong to the **2025/2026** wine year.

## Declaration statuses

| Status | Description |
|--------|-------------|
| Draft | Declaration being edited |
| Ready | Reviewed, ready to submit |
| Submitted | Filed with the authority |
| Accepted | Approved by the authority |
| Rejected | Needs correction |

## Deadlines

The system reminds you of upcoming deadlines. Overdue declarations are flagged in red.