[Vineyard & Winery Elf EN](https://help.vineyardelf.com/index.md) / [VineyardElf](https://help.vineyardelf.com/vineyardelf.md)

# [Vineyard Work Calendar - planning and documentation](https://help.vineyardelf.com/vineyard-work-calendar-planning-and-documentation.md)

## Why do I need a calendar?

The calendar is the single place where you can see everything happening in your vineyard. The system automatically adds official regulatory deadlines and reminds you about them well in advance - by email, SMS or WhatsApp!

## What can I see in the calendar?

### Regulatory deadlines (automatic)

The system automatically shows the key legal deadlines from the EU wine-sector reporting framework:

| Deadline | Date | What to submit |
|--------|------|------------------|
| 📋 Harvest declaration | 15 January | Even if the harvest = 0 |
| 📋 Production declaration | 15 January | Even if production = 0 |
| 📋 Stock declaration | 28 February | Position as of 31 July |
| 📋 Vineyard register update | 31 March | Changes to area, grape varieties |
| 📋 Notice of intent to produce wine | 31 August | Before starting production |
| 📋 Preliminary harvest declaration | 30 September | Before the harvest |
| 📋 Statement of completed harvest | 15 November | Volume of grapes harvested |

**You won't miss a single deadline!**

> Note: exact dates and the list of required filings depend on your country and local wine-market authority. Check the current rules for your region and adjust as needed.

### Seasonal calendar

The system also highlights the key moments of the winemaking year:
- 🌱 **March** - start of the season, winter pruning
- ⚠️ **15 March - 14 June** - frost season
- 🌼 **June** - flowering
- 🍇 **July-August** - veraison, ripening
- 📊 **September** - Brix measurements, harvest
- 🍷 **11 November** - Young Wine festival (St. Martin's Day)
- ❄️ **November** - preparing for winter

### Imported events

Everything you import from an iCal file:
- **Vineyard work** - pruning, tying, weeding
- **Protective treatments** - spraying dates
- **Harvest** - planned harvest dates
- **Other events** - meetings, inspections, training

## Deadline reminders

The system sends reminders automatically! For important deadlines (e.g. regulatory filings) you receive a notification:

- **30 days before** - time to prepare your documents
- **7 days before** - last chance to complete everything
- **1 day before** - deadline tomorrow!
- **On the day** - final reminder

**How do I set up reminders?**

1. Go to **Settings > Alerts**
2. Make sure you have entered an email address and/or WhatsApp number
3. Calendar reminders are enabled by default

You can turn reminders off in the settings (the "calendar_reminders_enabled" field).

## How do I add events?

### Import from an iCal file (.ics)

You can import a calendar from other apps:

1. Go to **Calendar**
2. Click **Import**
3. Choose an `.ics` file (from Google Calendar, Apple Calendar, Outlook...)
4. Click **Import**

The system will load all events from the file and assign categories to them automatically.

**Where do I get an iCal file?**
- **Google Calendar**: Calendar settings > Export > Download .ics
- **Apple Calendar**: File > Export > Export...
- **Outlook**: Calendar > Share > Save to file

## Calendar views

### Month
The classic grid. Coloured dots mark days with events:
- 🔴 Red - legal/regulatory deadlines
- 🔵 Blue - production
- 🟢 Green - vineyard work
- 🟠 Orange - alerts
- 🟣 Purple - seasonal events

### List
A chronological list of all events. You can filter by category.

## Filtering

Lots of events? Use the filters:
- Click a **category in the legend** to show only that type
- Move between months with the arrows
- Click "Clear filter" to see everything again

## Tips

- **Regulatory deadlines are already loaded** - you don't have to add them by hand
- **Export your calendar from another app** - if you keep a schedule in Google Calendar, export it and import it here
- **Check upcoming deadlines** - the "Upcoming" section on the dashboard shows what's ahead
- **Set up WhatsApp** - reminders will reach your phone too!

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## Related articles

- [Dashboard](/kb/vineyard-elf/dashboard-podglad-danych-i-sterowanie-winnicy-XNkpfXCF)
- [SMS, Email and WhatsApp alerts](/kb/vineyard-elf/alerty-sms-i-email-powiadomienia-w-czasie-rzeczywistym-aEXxifXi)
- [Official correspondence - templates](/kb/vineyard-elf/korespondencja-urzedowa-szablony-dla-kowr-i-uc)