What is a bottling book?
A bottling control book is a mandatory record required by regulations governing wine production. It documents every instance of wine being packaged into individual containers (bottles, bag-in-box).
Why keep a bottling book?
- Legal requirement - obligatory for wine producers
- Stock control - how much wine was bottled and how much remains
- Batch tracing - linking bottles back to their batch labels
- Loss documentation - spillage, breakage, samples
Structure of the book
Book details
- Book number - e.g. BB/2024
- Year - accounting year
- Entity name - the wine producer
- Status - active / closed
Book entries
Each bottling run is a separate entry containing:
Inflows:
- Inflow document number
- Quantity from production (litres)
- Returns from warehouse/production
Outflows:
- Dispatch document number
- 0.75 l bottles - number of units
- 1.0 l bottles - number of units
- Other containers (bag-in-box, cartons)
- Losses (breakage, samples)
Book statuses
- Active - entries can be added
- Closed - year finalised, read-only
How to use it in WineryElf
- New book: at the start of the year
- Add entries: with every bottling run
- Summary: stock levels calculated automatically
- Close the year: at the end of the accounting year