Resource Library - your vineyard document library

What is the Resource Library?

The Resource Library is a digital document library for your vineyard. Here you can store and organize:

• 📄 PDF documents (certificates, permits, instructions)
• 📷 Photos (labels, plant condition, equipment)
• 📝 Text notes
• 💬 AI conversations (ChatGPT, Claude)

How to add a document

Navigation

Side menu → 📚 Resource Library → + Add document

Four ways to add

1. 📤 Upload a file
   • PDF, images (JPG, PNG, HEIC), Word documents
   • Automatic EXIF extraction from photos (GPS location, date)
2. 📋 Paste text
   • Notes, descriptions, instructions
   • Text copied from other sources
3. 💬 Import from ChatGPT (details below)
   • Upload a ZIP file with your ChatGPT data export
   • The system automatically finds winemaking-related conversations
   • Your data is processed locally in the browser
4. 📷 Scan a document
   • Take a photo with your phone camera
   • Ideal for paper documents out in the field

Importing ChatGPT conversations

How it works

2. Export your data from ChatGPT:
   • Open ChatGPT → Settings → Data controls → Export data
   • You’ll receive an email with a link to download a ZIP
3. Upload the ZIP to VineyardElf:
   • “Import from AI” tab → select the ZIP file
   • The system unpacks the archive locally in your browser
   • No data is sent to the server before you consent
4. Select conversations:
   • The system automatically flags chats containing keywords such as: wine, vineyard, grapes, grape varieties, cultivars, fermentation, vinification, and more
   • You can manually add or remove selections
   • Preview each conversation before importing
5. Import the selected ones:
   • Click “Import selected”
   • Each conversation becomes a separate entry in the Resource Library
   • AI automatically generates a summary and tags

Privacy

🔒 Your data is safe:

• The ZIP file is processed locally in the browser (JavaScript/JSZip)
• Only the conversations you select are sent to the server
• We have no access to your other ChatGPT conversations

Limitations

• Maximum ZIP file size: ~50 MB (browser limitation)
• For larger exports: contact support

Automatic AI categorization

The system automatically assigns a category based on the content:

Linking with vineyard rows

When you add a photo to a vineyard row (from the row view), an entry is automatically created in the Resource Library with:

• Row number and grape variety
• GPS coordinates (if available)
• The date the photo was taken
• Tags and a description

Semantic search

The Resource Library uses AI search (embeddings):

• Type a question in your own words, e.g. “how do I protect against powdery mildew?”
• The system finds documents with a similar meaning, even if they don’t contain those exact words
• Results are sorted by relevance

Document details

Click a document to see:

• The full content or a file preview
• The AI summary
• Automatic tags
• EXIF data (for photos): location, date, camera model
• A Google Maps link (if GPS coordinates are present)

Tips

• Phone photos - turn on location in your camera and GPS data will be added to the document automatically
• AI conversations - import valuable chats before ChatGPT deletes them (30-day retention for inactive ones)
• Legal documents - scan important permits and certificates as a backup copy